# Google Drive

*Last updated: May 12, 2026*

Use Google Docs and Google Sheets for managed knowledge that changes often.

This works well for policies, procedures, product details, and other content your team updates often.

<figure><img src="/files/RC5HV2BeogoCfsrHvNiI" alt=""><figcaption></figcaption></figure>

### Add a Google Drive asset

Go to **Workspace → Assets** and add a Google Doc or Google Sheet.

Then connect the file you want Aissist to retrieve from.

### Share the file with Aissist

For Aissist to access the file, use one of these options:

* Share it directly with **<support@aissistant.io>**.
* Set it to **Anyone with the link can view**.

<figure><img src="/files/Org7bnZqP8QyDllqPvlw" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/ogEdFmmd9zPHFxsxP8h4" alt=""><figcaption></figcaption></figure>

### Choose asset or workspace instruction

These serve different purposes.

* **Workspace Instructions** are global. Use them for rules that apply in every conversation.
* **Google Docs and Sheets** are contextual. Use them for detailed knowledge that should be retrieved only when needed.

Keep instructions short.

Put longer policies, procedures, and reference content into assets.

See [Instructions, Assets, and Sub Agents](/tutorial/instructions-assets-and-sub-agents.md).

### Format your content

{% tabs %}
{% tab title="Google Doc" %}
Use headings to separate topics clearly.

{% hint style="info" %}
Use **headings** to split the document into focused sections. This helps Aissist retrieve the right content.
{% endhint %}

Recommended format:

* use headings for each topic
* keep each section focused
* use normal text, lists, or tables as needed

{% hint style="danger" %}
Images inside Google Docs are not supported yet.
{% endhint %}

<figure><img src="/files/rEF3GJQ4Wf7IDU48bRjA" alt=""><figcaption><p>Example Google Doc format</p></figcaption></figure>
{% endtab %}

{% tab title="Google Sheet" %}
Keep Sheets simple and easy to interpret.

Recommended format:

* keep tables narrow and focused
* use one table per tab
* add a short description above each table

<figure><img src="/files/e9s0mKgY8kx5kfMsGf4c" alt=""><figcaption><p>Example Google Sheet format</p></figcaption></figure>
{% endtab %}
{% endtabs %}

### Best practice

Use Google Docs for narrative knowledge, such as policies and procedures.

Use Google Sheets for structured data, such as pricing, product details, or internal reference tables.


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# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://doc.aissist.io/tutorial/turn-assets-into-ai/google-drive.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.